The financial equipment in your business is a vital part of your operations. It helps you manage and process payments efficiently, keeping your business running smoothly. One essential piece of financial equipment is a check scanner. This device allows you to quickly and accurately scan and process checks, reducing manual data entry and errors.
However, the first few check scanners you find may not necessarily be the best fit for your business. There are several factors to consider when selecting a check scanner, and asking the right questions will help you make an informed decision.
So, before making a purchase, here are some questions you should ask when selecting check scanners for your business:
Is the Scanner Auto Feed or Single Feed?
Deciding between auto feed and single feed check scanners is a matter of understanding your business’s particular needs. Auto feed check scanners, with their ability to handle a large amount of checks at once, are ideal for businesses that frequently process high volumes of checks. This saves time that would otherwise be spent individually feeding each check.
On the other hand, single-feed check scanners, while slower in operation, allow for a higher degree of control over each scanning action. This makes them more suitable for businesses that prioritize meticulousness over speed. The focus here is to ensure that every check is carefully scanned and recorded.
Thus, the choice between auto-feed and single-feed check scanners is essentially a trade-off between speed and control. By asking this question, you can determine which option would work best for your business.
How Fast Can It Process Checks?
Another crucial factor to consider when selecting a check scanner is its processing speed. Businesses need to ensure that the scanner they choose can handle their expected volume of checks within a reasonable amount of time.
To get an accurate idea of the processing speed, look for the scanner’s pages per minute (PPM) or checks per minute (CPM) specifications. These figures indicate how many checks the scanner can process in a given time frame.
If your business deals with a high volume of checks, then opting for a faster scanner will ultimately save you time and increase efficiency. On the other hand, if your check processing needs are relatively low, investing in a slower yet more affordable scanner may be a smarter choice.
Is It Stackable or Non-Stackable?
When considering whether to purchase a stackable or non-stackable scanner, it’s important to look at the physical space available for your equipment and the need for scalability. Stackable scanners allow for multiple devices to be stacked vertically, saving valuable workspace. They are ideal for businesses with limited space or those looking to streamline their workspace.
However, non-stackable scanners, while taking up more space, may offer other advantages such as greater durability or specialized features. If your business has ample space, a non-stackable scanner could be a viable option. Consider the physical layout and requirements of your workspace before making a decision.
Is It New or Refurbished?
One of the most significant decisions to make when selecting a check scanner is whether to purchase a new or refurbished device. New scanners come with manufacturer warranties and are generally considered more reliable, but they also come at a higher cost.
Refurbished scanners, on the other hand, have been previously used but have gone through a rigorous inspection and testing process before being resold. They often come at a lower cost and can be a great option for businesses on a budget.
When considering this factor, it’s important to weigh the potential savings of purchasing a refurbished scanner against the peace of mind that comes with buying a new one. Additionally, consider the reputation and trustworthiness of the seller when making your decision.
Final Thoughts
By asking the right questions and thoroughly evaluating your business’s needs, you can make an informed decision when selecting a check scanner. Don’t forget to purchase the best brands and models. This small investment will ensure a reliable and efficient check scanning process, saving your business time and money in the long run.